Financial Management
Compliance
Oversight of all financial management processes to ensure accuracy, efficiency and effectiveness.
Ensuring all financial management processes are compliant with all relevant laws and regulations. Engaging with the Australia Tax Office and other statutory bodies to resolve any issues.
Preparing submissions to relevant authorities for the remission of penalties such as late lodgement or penalty interest. In the event of a special program, e.g. Jobkeeper, ensuring that the company is compliant and eligible.
Preparing documentation to prove our claim. Ensure compliance with DGR donations and other matters relating to tax deductible status and fundraising.
AUDIT
Managing all aspects of the audit process.
Preparing all schedules supporting the annual accounts for presentation to the auditor.
Drafting the annual accounts.
Budgeting
Work with Creative Producers to develop budgets.
Devise budgeting templates for new projects that rely on sales to generate income. Devising scenario analysis to assist in projecting likely income flows.
Work with management to prepare the annual budget.
Present the Annual Budget to the Finance committee and board for approval.
Update the Forecast (Budget B) on a regular basis and produce a mid-year budget revision for the board to consider.
Review and check all budgets to ensure accuracy and that all costs are included eg Superannuation and overheads.
Maintain the progression of budget revisions so as to be able to track back reasons for changes.
Reporting
Convene the weekly/fortnightly/monthly management finance meeting which reviews all finance reports and addresses any current issues relating to the finance.
Convene and attend the monthly Board Finance Committee meeting and present monthly budget vs actual analysis for review and discussion
Prepare summary reports for the board.
Work with the management and Treasurer to refine and develop reports that are simple to understand but provide a clear picture of what is happening.
Develop special project reports as requested by management and creative producers
Staff
Oversee the work of the finance manager and any other finance staff to ensure accuracy.
Train and assist the finance manager in all areas
Manage a period when the finance staff are on leave either planned or unexpected.
Be available to participate in staff candidate interviews and make recommendations.
Acquittals
Prepare financial acquittals for projects that have been completed.
Prepare annual acquittals for major funding bodies
Ensure relevant documents are lodged with the ACNC.
Funding submissions
Work with management to prepare one to three-year financial projections that align with the meaning and intention of relevant funding submissions.
Provide relevant risk assessment and financial analysis as required by funding bodies.
Provide particular financial information as requested by funding bodies
Lodging Returns
Overseeing and ensuring the accuracy of the lodgement of:
BAS & IAS
Fringe Benefits Tax
Single Touch Payroll
PAYG
ASIC returns
ACNC lodgements
Other bodies as required
Insurance
Liaising with our Insurance Broker/s and providers to ensure that our insurance policies are adequate.
Ensuring the accurate and timely lodgement of Workcover insurance.
Advising on any matters to do with Workcover claims.
Systems
Being responsible for the maintenance and upgrading of the finance and payroll systems to ensure they are compliant and up to date.
Developing solutions to new developments such as the introduction of the NDIS.
Insure that all internal systems for approval and authorizations are secure and complied with.
Ensure that banking protocols and signatures are properly followed.
Assess the risk of fraud and ensure systems are adequate to prevent or detect any possible fraud.
Assist with the IT system evolution and maintenance as required.
Advice
Provide an arts industry perspective so as to ensure that management is aware of what is happening across the sector and how this can or should influence our systems, processes and practices.
Provide an independent perspective on matters of financial viability.
Assess and report on investment strategies.